Are you thinking about adding a video or web conferencing solution to your business? These days with the rising cost of travel and the need to stay competitive, it is something every organization should consider. Video and web conferencing is becoming a standard part of everyday business. Globalization and corporate expansion has forced companies to rethink their business communication style. If you work for or own a company looking to implement video and web conferencing technologies, you may be feeling overwhelmed by all the options out there. Before you jump in and sign up with a provider, it is important that you access your needs. Know what your objectives are, know what features you require and most importantly make sure the solution you choose fits into your monthly budget. Here are a few vital questions for your business to consider before taking the next step: 1. How many users and attendees do you foresee participating in your online meetings and events? 2. Will the number of users and attendees stay the same for each meeting? 3. How frequent will you be holding meetings? Will you meet daily, weekly, monthly, quarterly, yearly? Will the usage depend on the time of year? 4. What type of information will you be presenting during your meetings? Do you need a solution that will allow you to show PowerPoint presentations, multi-media video, web-sites, documents or spreadsheets? 5. Are you looking to hold interactive meetings? Do you need features that will allow you to poll and survey the audience? 6. Is this going to be used in team collaboration? Are features like a whiteboard or a note board, text chat and screen sharing something that is important to you? 7. Are you looking to show live video? If so how many attendees would you like to have on screen at one time? Does the video need to be high quality? 8. How technically savvy are you? Will you need your whole staff to be trained on the product? If a problem arises during a meeting will you be able to trouble shoot it or do you need to have access to 24/7 support? 9. What type of bandwidth does the meeting require? How much bandwidth do you have at your location? 10. Do you need a product that offers both VoIP and Teleconferencing? 11. What operating systems do your company computers use and does the provider you are looking into support these operating systems? Are the operating systems that your guests use supported as well? 12. Do you have any special security requirements? Does the software need to be hosted on your servers or third party servers? 13. Is recording your meetings of importance? 14. Will you require attendees to register for meetings? Do you need to run meeting reports? 15. What is your monthly budget? Video and web conferencing providers are all different in their own way. Knowing the needs and demands of YOUR company will help make the vendor selection less overwhelming, as well as insure that your business gets all the features needed to conduct hassle free online meetings.
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