Logistics operations have a vast amount of documents that are processed every day such as Proof of Delivery documents, human resources documents, incident reports, good received papers, invoices, customer records, MOT tests, and vehicle tax certificates. All of these papers can become a jumbled mess, slow down the process, and even become lost somewhere from point A to point B. The workflow often is slower due to the process of sending this small piece of paper from one department to the next, which can be a major headache for managers and even for those waiting to load the products on the truck for delivery. From the beginning point to the ending point this small piece of paper is the lifeline of the business, all of the paper must be handled correctly and efficiently for the company to run smoothly. However, this is not always the case, when there are thousands of pieces of paper that need to be moved through the system. Electronic documentation is the best way to ensure the company can smoothly handle all the documents that need to flow through their company. With an electronic solution, all of the documents can be handled in an effective and centralized manner. Infonic has the solution for logistics that provides the answer with both onsite and enterprise-wide document management for companies with national or international freight and distribution services. The unique structure of the software enables companies to purchase only the modules that are needed to help their business run smoothly and more efficiently. The way in which Infonic’s document manager works is that it links the documents generated and captured throughout the entire organization and then adds them to one centralized hub. This allows all staff throughout the company to have instant access to all documents, which will accelerate smooth operation and improve cash flow. Companies can also add an optional workflow software and emailing archiving software modules if needed. Benefit of the logistic document management solution includes onsite or enterprise document management of all documentations, central or local capture of all shipment documentations, OCR technologies for document indexing and profiling, user defined indexing for quick retrieval, elimination of hard copies, document retrieval available through the web for internal and external users, workflow tools for managing document approvals processes, faster customs clearance, improved documentation that is compliant with governing authorities, and improved management of finance as well as human resource documents. For PoD document management the software benefits include the ability to handle various types and sizes of document, the ability to capture high volumes of documents, user defined indexing, user defined folder set up, indexing using OCR can be manual or automated, workflow capabilities for proof of delivery processing, presentation to internal and external users through a web interface, the ability to meet customer SLA’s, missing PoD’s can be tracked, and the software is easily integrated with other finance solutions. These are only a few of the modules available for logistics solutions, others include Fleet Document Management, Document Management for Drinks Distribution, Document Management in Food Service Operations, and Document management software in accounts payable.
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